🚀Creating Your First Event
Welcome to Clubly! Let's Get Your First Event Live in 15 Minutes
This quick-start guide will walk you through creating your first event on Clubly. No experience needed!
✅ Before You Start - 5 Minute Checklist
1. Account Setup
2. Have These Ready
3. For Paid Events
Selling tickets? You'll need to set up Stripe first. Takes 5-10 minutes.
🎯 Quick Create (Essential Steps Only)
Step 1: Start Creating (30 seconds)
Log into clubly.vip/dashboard
Click "Create Event" in the sidebar
You'll see the event creation wizard
Step 2: Basic Details (2 minutes)
Fill out the essentials:
📝 Event Name
Example: "Summer Pool Party 2025"
📅 Date
Use the calendar picker
⏰ Start & End Time
Example: 8:00 PM - 2:00 AM
📍 Venue
Example: "Sky Lounge NYC"
📍 Address
Full address - use auto-complete
🎯 Category
Select from dropdown (e.g., "Nightclub")
🔞 Age Restriction
18+, 21+, or All AgesPro Tip: The address auto-complete makes this super easy! Just start typing and select from the suggestions.
Step 3: Description (3 minutes)
Write a compelling description:
Good Template:
🎉 Join us for [event type] at [venue]!
What to Expect:
- [Feature 1]
- [Feature 2]
- [Feature 3]
🎵 Music by: [DJ/Artist name]
🍸 Complimentary drinks: [Time period]
👔 Dress Code: [Code]
📍 Location: Easy to find, [parking details]
⚠️ Ages 21+ only. Valid ID required.Step 4: Upload Cover Image (1 minute)
Click "Upload Cover Image"
Select your image (JPG or PNG)
Wait for upload to complete
Image appears instantly
Image Requirements:
Minimum: 1200x630px
Format: JPG, PNG, or WebP
Max size: 10MB
Clear, high-quality photo
Step 5: Create Tickets (3 minutes)
Create at least one ticket type:
Free Event:
🎫 Name: "Free Entry"
💰 Price: $0.00
🔢 Quantity: 100 (or your max capacity)Paid Event:
🎫 Name: "General Admission"
💰 Price: $25.00
🔢 Quantity: 200
Platform fee (10% + $0.99) added at checkout.
Customer pays: $27.49
You receive: $25.00Want Early Bird Pricing?
🎫 Name: "Early Bird"
💰 Price: $20.00
🔢 Quantity: 50
📅 Sales End: 1 week before eventStep 6: Review & Publish (1 minute)
Before publishing, check:
Ready?
Set status to "Scheduled"
Click "Create Event"
🎉 Your event is live!
🎊 Congratulations! Your Event is Live
What Happens Now?
1. Your Event is Published
Visible at:
clubly.vip/events/your-event-nameSearchable on Clubly
Ready for ticket sales
2. Share Your Event
Copy your event link and share it:
📱 SMS to your contacts
📧 Email to your list
📘 Post on Facebook
📸 Share on Instagram
🐦 Tweet about it
One-Click Sharing: Your event page has built-in share buttons for all major platforms!
3. Track Your Sales
Go to Dashboard → My Events to see:
Real-time ticket sales
Revenue generated
Attendee list
Analytics
🚀 Next Steps - Level Up Your Event
Now that your event is live, enhance it:
Add More Details (Optional)
Schedule:
Add event timeline
Show what happens when
Featured Performers:
Showcase your DJs/artists
Add photos and bios
Dress Code:
Set expectations
Avoid door issues
Promote Your Event
Use Clubly's Marketing Tools:
SMS Campaigns
Send to your database
Blast promotions
Affiliate Program
Invite promoters
Pay commissions
Email Marketing
Automated campaigns
Beautiful templates
💡 First Event Tips
Pricing Strategy
Start Conservative:
Don't overprice your first event
Build your reputation first
Increase prices for future events
Example Progression:
Event 1: $15
Event 2: $20
Event 3: $25
Event 4+: $30+Venue Selection
Good First Venues:
✅ Established clubs/lounges
✅ Private event spaces
✅ Rooftops with good vibes
✅ Places you know well
Avoid:
❌ Untested venues
❌ Too-large spaces (looks empty)
❌ Poor accessibility
❌ Sketchy neighborhoods
Ticket Quantity
How Many to Sell?
Conservative Approach:
First event: 50-100 tickets
Sell out = Success! = Build reputation
Better to sell out than have empty room
Scaling Up:
Event 1: 100 tickets
Event 2: 150 tickets
Event 3: 200 tickets
Event 4+: 300+ ticketsBuilding Hype
2 Weeks Before:
Announce the event
Share on all platforms
Send SMS to your list
1 Week Before:
Remind your audience
Highlight special features
Show tickets selling
3 Days Before:
Create urgency
"Only X tickets left!"
Last chance messaging
Day Of:
Final reminder
Door time and details
At-door pricing
📊 What Success Looks Like
Your First Event Goals
Realistic Expectations:
Great First Event:
50-100 attendees
Mostly people you know
Positive feedback
Break even or small profit
Build From There:
Event 2: 100-150 attendees
Event 3: 150-200 attendees
Event 4+: 200+ attendees
Don't Expect:
500+ people at first event
Tons of profit immediately
Overnight success
Remember: Every successful promoter started with their first small event. Focus on creating a great experience!
❓ Common First-Timer Questions
Q: How much should I charge?
A: Depends on your market, but:
Small bar/lounge: $10-20
Nightclub: $20-40
Special event: $30-60
Festival: $50-150+
Research similar events in your area!
Q: What if no one buys tickets?
A: Use Clubly's marketing tools:
SMS everyone you know
Post everywhere on social media
Recruit affiliates to promote
Offer early bird discount
Reach out personally
Still struggling? Contact [email protected] - we can help!
Q: Can I edit after publishing?
A: Yes! You can edit almost everything:
Event details
Description
Images
Add more tickets
Update schedule
Just go to Dashboard → My Events → Edit
Q: What if I need to cancel?
A: You can cancel anytime:
Edit your event
Change status to "Cancelled"
All ticket holders get refunded
Everyone is notified
Note: Try to avoid cancelling - it hurts your reputation.
Q: Do I get paid immediately?
A: Almost!
Standard: 24-48 hours after event
Instant payouts: Available for verified accounts
Money goes directly to your bank
🆘 Need Help?
Stuck on Something?
Quick Resources:
Contact Support:
📧 Email: [email protected] (24/7)
💬 Live Chat: In dashboard
📱 Phone: 1-800-CLUBLY1 (9 AM - 6 PM EST)
Average Response Time: 2-4 hours for high-priority issues (like first event creation!)
🎉 Ready to Create?
You've got everything you need to create your first successful event on Clubly!
Start Creating Your Event Now →
You got this! Thousands of successful events have started exactly where you are now. Welcome to the Clubly family! 💜
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